The Master Project List
Stuck or overwhelmed? Too many projects going on at once? Can't decide what to do first? The Master Project list exercise will help you decide which projects will be your top priorities and which to park.
This is a recording of a live workshop. Dare Workshops for creatives take place every Sunday at 7pm (UK) 2pm (EST) and 11am (Pacific) in my private facebook group www.daretobeseencommunity.com
Here follows a summary of the workshop
If Stuck, blocked or overwhelmed:
- list all your projects (5 min)
- we are going to look at personal/passion and income-generating projects (two buckets)
- put the projects in the passion project bucket - dash (2 min or less)
- start with passion project bucket
- Rate projects by excitement and complexity level : go through the list and give them a rating 1-5 ( 1= super exciting 2=exciting 3= so so 4= not so exciting 5=not exciting at all)
use stars to rate easiness versus complexity 1- 5 (1 quick or easy and 5 complex)
Spend around 3 minutes on this.
assign the projects to the quadrants (3 min)
Rate them A B C D (1 min)
- Cull your list - if a project in the bad idea quadrant cross them off. Don't spend your time doing something you don't love. If they have gone stale, they have already served you by showing your interest lies elsewhere
- Select your top priorities projects. (rated A, B, C) If you like working on many things at once, select up to 5 projects. If you don't limit to 3 max. Ideally, the less you focus on the better.
- go to your income generating bucket
- Divide your paper in two four quadrants. Urgent, non urgent, important, not important.
it requires immediate attention. Maybe it's a deadline. It's shouting : do it now! Urgent tasks put us in a reactive mode, marked by defensive negative hurried narrow focus mindset.
it contributes to our long-term mission, values, goals. Sometimes important tasks are also urgent, but typically they are not. When we focus on important activities, we operate in a responsive mode which helps us remain calm rational and open to opportunities.
- rate each (2 min)
1-5 for importance ( 1= super important, 5= non important)
! use exclamation marks to mark urgency (1= not urgent, 5= very urgent)
Create a table and put the projects in the table (3 min)
Rate the projects A, B, C, or D
Now have two MASTER PROJECT LISTS. Do the As first. Then Bs. Eliminate Ds.